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New Mexico State University

Records Management and Retention (RMR)

The goal of Records Management and Retention (RMR) at New Mexico State University is to ensure that imaged documents meet the business needs of the university and that they also comply with maintenance, preservation and disposition of university documents as per state and federal statutes.

  • Records Management is the systematic control of records throughout their life cycle including their disposition.
  • Retention is the period of time during which records must be maintained by an organization because they are needed for operational, legal, fiscal, historical or other purposes.
  • The NMSU imaging system, which is a part of the Banner enterprise system, is an electronic imaging system which is used in Records Management and Retention at the university.


The FSA - Records Management and Retention (RMR) office and the NMSU Library Archives & Special Collections department are collaborating to ensure the business needs of the university are met for all official records and compliance is achieved with regards to maintenance, preservation and disposition of university documents in accordance with state and federal statutes. For information regarding archive materials please contact University Archives.


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