BDMS (Banner Document Management Suite)

The BDMS system is at https://xtender-web-p.nmsu.edu/Users

Request Access

Finance and/or Grant View-Print Access

1. Check with your supervisor to determine which application(s) you need for your position.

  • For reconciling budgets, you typically need only view/print access to B-F-DOCS.
  • Grant managers may need view print access to B-F-GRNT.

2. Some kind of Banner finance access is required before we are able to grant access to B-F-DOCS.

3. Ask your supervisor to send an email to rmroffice@nmsu.edu with the following information:

  1. Who will be the BDMS user?
  2. What is the user’s USERNAME?
  3. What files does the user need to access in BDMS (for example, invoices/JVs  OR grants)?
  4. What is the purpose for which the user requires access  (for example, budget reconciliation)?

Journal Voucher Access

If you are requesting access to create Journal Vouchers, please submit a Computer Systems Access form to ICT.

You must complete the Records Management and Retention (RMR) Information and Bridge online course to be granted access to originate JVs.

Note:  For Fiscal Monitor access, please contact BAHR@nmsu.edu for initial processing.

Finance and/or Grant Full Access

If you are requesting request Full/Edit access to Finance files such as invoices and journal vouchers (B-F-DOCS) or Grant files (B-F_GRNT) and related applications or Payroll (B-H-EMPL or B-H-ID), please contact BAHR@nmsu.edu for initial processing.

You must complete the Records Management and Retention (RMR) Information and Bridge online course to be granted Full access.

 

Student Records and/or Financial Aid Access

Please submit your request at SSAR.nmsu.edu

You must complete the Records Management and Retention (RMR) Information and Bridge online course to be granted Full access.

Note: Student Records consists of Admission, Advising, Athletic, Degree Check or related, Dual Credit, Test Results and Transcripts.

HR Access

If you are requesting access to HR files, please complete the Request for BDMS Security Access Form.

  • If the request is for Benefits access, send the form to Celeste Martinez, Director of Benefit Services or Gena Jones, AVP Human Resource Services for approval.
  • If the request is for Employment & Compensation access (including Faculty Transcripts), send the form to Abigail Denham, Director of Employment & Compensation Services or Gena Jones, AVP Human Resource Services for approval.
  • If the request is for Employee and Labor Relations access, send the form to Maura Gonsior, Director of Employee and Labor Relations or Gena Jones, AVP Human Resource Services for approval.
  • If the request is for Payroll or I-9 access, send the form to Pamela Roggow for approval.

The approver will email the completed form to rmroffice@nmsu.edu.

You must complete the Records Management and Retention (RMR) Information and Bridge online course to be granted Full access.

If you have questions, please contact us at rmroffice@nmsu.edu.